GRANT PROGRAM ASSISTANT – Currently Filled
Posted on January 27. 2022

Summary
The Grant Program Assistant is responsible for providing administrative support for the granting area of Variety. The Grant Program/Heart Fund supports children who have special needs by providing individual grants for life-changing and life-enriching equipment, therapies, services and bursaries.

Description
Variety – The Children’s Charity raises funds and provides support throughout British Columbia to inspire hope, enrich lives, and build a better future for children who have special needs. Variety is there with life-changing and life-enriching assistance for families throughout British Columbia.

Summary of Position:

The Grant Program Assistant is responsible for providing administrative support for the granting area of Variety. The Grant Program/Heart Fund supports children who have special needs by providing individual grants for life-changing and life-enriching equipment, therapies, services and bursaries.

Specific Accountabilities:

  • Confirms with families by email or phone that their application has been received.
  • Reviews all incoming individual grant applications against Heart Fund policy eligibility and guidelines.
  • Consults with referral agents, families, and service providers. Facilitates decisions regarding Individual Grants with the help of the team members in the Grant Program.
  • Obtains correct information and documentation from families to complete their application requests for team to approve.
  • Follows up with families when they are unable to provide required documents, and closing applications if necessary.
  • Entering applications into Great Plains, updating spreadsheets in Excel, and emailing correspondence with families and support workers in Outlook.
  • Provides administrative support to the department as needed, including Reception relief.
  • Responds to Heart Fund telephone, mail and email inquiries and obtains relevant information to determine grant eligibility. Sends grant applications to eligible families.
  • Answers telephone calls directed to the Heart Fund Department.
  • Reviews and processes grant applications in Great Plains.
  • Sunshine Family Van Program: Sharing the specifics of this program with potential families and social workers, compiling information on received applications, summarizing information for committee review when enough funds are raised to grant a Sunshine Family Van.
  • Works with the Manager of Programs and Outreach to compile and gather information on families whose granting stories may be compelling enough to share at Variety Week and Show of Hearts Telethon. Speaking to families on whether they would be willing to share their story, or child’s progress over time, always respecting their right to privacy and confidentiality.
  • Builds relationships with families and other stakeholders.
  • Attends Variety family events and assists with event activities.

Education and Qualifications:

  • Minimum of 3 years of experience in data entry role with a proven track record of success. Experience in a social work setting would be an asset.
  • Strong Microsoft Office computer skills and experience using Great Plains or a similar accounting/database management system. Experience with Raiser’s Edge would be an asset.
  • Strong communication and interpersonal skills with the ability to share stories, comfort families and build long term, meaningful relationships
  • The ability to demonstrate flexibility and to thrive in ever changing conditions and environments
  • Exceptional time management, planning and organizational skills, with an emphasis on detail and accuracy
  • Possess strong listening, speaking, and writing skills
  • Energetic, self-starter who exhibits strong leadership skills and a a “can-do” attitude
  • Highly organized and able to manage multiple projects with minimal supervision
  • Excellent oral and written communication skills.
  • A high school diploma from a recognized institute.

Relationships:

INTERNAL: Daily interactions with Granting team, Finance team and other staff as needed.

EXTERNAL: Daily contact with potential families, current grant recipients, medical professionals, referral agents and suppliers.

PLEASE INCLUDE COVER LETTER AND RESUME WHEN APPLYING

CLICK HERE TO APPLY